While the Aug. 22 Plant City City Commission meeting was an evening of recognizing those in the community and presenting accolades, there were projects on the agenda that were approved. Here are several of those that the city commission gave the green light to.
Citywide fuel supply
The commission granted an agreement between the city and Palmdale Oil Company, Inc., for citywide supply and delivery of fuel and to authorize up to eight single-year contract renewal options. This comes as the city’s current contract for services is set to expire on Oct. 31 of this year.
Fuel is purchased based on the Oil Price Information Service (OPIS) terminal rack price the day each order is made.
The yearly usage of fuel citywide is approximately 135,000 gallons of diesel, 10,740 gallons dyed diesel, 156,000 gallons of gasoline, 2,500 gallons of ethanol free gasoline, and 2,255 gallons of Diesel Exhaust Fluid (DEF). A one-year cost for fuel, DEF, and delivery is approximately $1,115,100.
To replace the contract that is about to end, the Procurement Division published Invitation for Bid (IFB) and citywide fuel supply on July 8.
An award is based on the cumulative per-gallon transport and the delivery cost for all products. Two responses were received at the IFB submittal deadline on Aug. 4.
One was the Palmdale Oil Company, Inc., at $2.5749, and Mansfield Oil Company of Gainesville, Inc., at $4.7766.
The new contract term will run from Nov. 1, 2022, through Sept. 30, 2024, with eight single-year renewal options.
A Notice of Intent to Award was issued to the Palmdale Oil Company, on Aug. 9.
Renewal of Mutual Aid Agreement – Lakeland Police Department
The city approved the renewal of the current law enforcement mutual aid agreement between the City of Plant City and the City of Lakeland and their respective law enforcement agencies. Those other agencies include the police departments of Tampa and Temple Terrace as well as the Hillsborough County Sheriff’s Office.
This is a continuation of the existing mutual aid agreement that provides for law enforcement assistance between the two cities in investigative matters and emergencies, crisis, or disasters.
The agreement is in accordance with the provisions of the state of law that governs mutual aid agreements for law enforcement services.
The agreement has no direct fiscal impact, and should there be an activation of personnel under the agreement, each city will be responsible for the cost associated with the deployment of its personnel and/or resources.
Reclaimed water main repair
The green light was given to put a job order in place with Austin Construction Group, Inc., to repair the reclaimed water main for $102,938.93. Earlier this year, the city’s 18-inch reclaimed water main at the intersection of South Frontage Road and Seminole Sand Road was damaged while a TECO transmission pole was being installed. The reclaimed water main is approximately 15 feet deep and the repair cannot be done by staff.
While utilizing the city’s contracts for the Job Order Contracting (JOC) services, the job order has been developed with the Austin Construction Group to repair the reclaimed water main for $102,938.93, which includes a licensing fee of $4,901.85 to the city’s JOC administrator, The Gordian Group.
The funds are already available in the water/sewer fund.
To set public hearing for
property at Jenkins & Lampkin Street
The city commission will allow a public hearing to take place on Sept. 12 to consider the conveyance of city property located at Jenkins and Lampkin Street. On June 26, the city published a notice of intent to dispose of a 15-foot strip of residential property located at the northeast corner of Jenkins and Lampkin Street.
The property is being conveyed to the only respondent to the city’s notice at no cost, which is below market value as determined by the Hillsborough County Property Appraiser’s office.
Although market value as determined by the property appraiser is not the sole deciding factor as to fair value, and in an overabundance of caution, a public hearing is being scheduled with respect to the proposed conveyance of this property.
The property at Jenkins and Lampkin Street is being conveyed to Habitat for Humanity of Hillsborough County.
Habitat for Humanity will pay for all the closing costs associated with the conveyance.